Roombook is the booking system for meeting rooms, church halls, conference rooms and gyms. Everyone can see what is free, and two people can't book the same room at the same time. Ready the same day, nothing to install.
Roombook runs in the browser, on a computer or a phone. You install nothing, and we take care of hosting, backups and updates. The add-ons and what they cost are listed under Pricing.
When an admin logs in from a phone, they get a dedicated mobile page with today's bookings, requests waiting for approval, quick booking, customers and users.
It runs in the browser, so there is no app to install or keep updated.
With the Lobby screen add-on, the screen shows your own images and welcome texts alternating with today's bookings. Playlists can change content depending on the time of day, and you can have a row with your logo and a text at the top.
Before an event you can take over all screens for a while. All you need at the screen is a web browser.
50 SEK/month, any number of screens
The Conference package is for venues that sell conferences. The quote contains rooms per day, staff, catering and discount, and VAT is calculated per line. The customer gets a link and approves or declines without creating an account.
Once the quote is approved it becomes a conference plan with a run sheet, kitchen and serving instructions, furniture layout and special diets, with one PDF per department. You save your usual set-ups as packages with a price per person.
500 SEK/month, no charge per quote
Prices are per account and month, excluding VAT. There is no lock-in and no price per user.
Up to two rooms, with any number of users and bookings.
As many rooms as you have. Everything in the basic service is included.
An example: a conference venue with Pro and the Conference package pays 250 + 500 = 750 SEK a month, however many rooms, users and quotes it has.
Christian free churches get a discount. Email me and I'll tell you more. If you want to cancel, an email is enough, and you can get an export of your data.
If you can't find the answer here, send an email.
You create the account yourselves in a minute. After that it usually takes 15–30 minutes to add rooms and users, so most people are booking the same day.
No. Roombook runs in the browser on computers, tablets and phones. There is no app and nothing for the IT department to approve.
Yes. Each department can have its own account with its own link, rooms and users. One account can never see another account's bookings.
The admin decides which rooms and resources each user can book. The admin can also require approval for some users and choose whether their bookings appear on the display screen.
Every change is saved in the history with before and after, and a deleted booking can be restored with one click. What you just did can also be undone with Ctrl+Z.
Two rooms are free. More rooms cost 250 SEK a month, which includes unlimited rooms, users and bookings. Capacity rooms and Lobby screen cost 50 SEK/month each, and the Conference package 500 SEK/month. Other add-ons are priced according to need. All prices exclude VAT, and there is no lock-in. See Pricing.
Yes, with the Conference package. The quote collects rooms, staff, catering and discount with VAT per line, is sent as a PDF and is approved by the customer through a personal link. Packages priced per person and a conference plan for the kitchen are included.
Yes, with the Lobby screen add-on. The screen shows a playlist of your images, text templates and today's bookings, scheduled by time, and a temporary display can take over the screens during an event.
Yes, with display mode. The screen shows bookings live and only needs a link, no login. You choose which rooms each screen shows, and individual bookings can be shown as just "Busy". More about the booking screen.
Yes. Print the room's QR code and put it on the door. Whoever is standing there scans it with their phone and books.
Yes. Book every day or on chosen weekdays until an end date. An ordinary booking can be made recurring afterwards, and the whole series can be changed or cancelled at once.
Yes, with the Capacity rooms add-on (50 SEK/month). The room gets a maximum number of seats, and bookings can run in parallel until it is full.
Yes, with the Paid rooms add-on. You set an hourly price and the customer pays with Swish or card. If a paid booking is cancelled in time, the money is refunded automatically, minus a small fee. Ask about the price.
With the Confirmation and reminder add-on, the person booking gets an email with a calendar file (.ics) that can be added to Outlook, Google Calendar or the phone's calendar. On the day of the booking a reminder arrives at 07:00.
Yes. Bookings can be exported to Excel or CSV with templates you set up yourselves. With the Accounting export add-on you also get an SIE file with BAS accounts.
Yes. Login with LDAP and Active Directory is available, and the open REST API is included in all plans, including the free plan. With the AI assistant add-on, users can also search for and book rooms through an AI assistant such as Claude.
Yes, in the phone's browser. Admins also have a dedicated mobile page for the calendar, approvals, quick booking, customers and users.
Each account is isolated from the others. Passwords are only stored as BCrypt hashes, every change is logged and the system is scanned for vulnerabilities every night. You can always get an export of your data.
I do. Email mats@roombook.se. We take care of updates and hosting, so you don't need to do anything when the service is updated.
My name is Mats Ahlbom, and I have run ANX since 1996. It started with CD duplication, and around 2000 we had a web hosting business with 370 customers and the servers in an old military facility three floors underground.
Today ANX is me and my wife. We do server operations, sound and streaming, and build our own services such as Roombook. I like technology and automating whatever can be automated: tests and deployment run on their own with every change, operations are monitored and logged, and Roombook has an open API and calendar sync with Outlook so that the bookings can drive other things.
I read and answer email to mats@roombook.se myself, whether it is about support, a walkthrough or a feature you would like.
Two rooms are free for as long as you like. If you need more, or have a question, email mats@roombook.se.