Real-time calendar view
All rooms displayed side by side with bookings as colour-coded blocks. Drag and drop to move or resize a booking without opening a dialog. Get started immediately — no training required.
Web-based room booking system for organisations
Stop booking meeting rooms in spreadsheets.
Start with Roombook.
A clear calendar view for meeting rooms, conference rooms and shared spaces — with access control and a complete booking workflow. Up and running in one day.
Everything you need for structured bookings
Roombook is a web-based room booking system built for organisations that share meeting rooms, spaces and resources between users and teams. See which industries it fits.
Recurring bookings
Create daily or weekly recurring bookings with one click. Edit individual occurrences or the entire series. Series are visually marked in the calendar so everyone sees them at a glance.
Access control
Admin controls which rooms and resources each user can book. Personal customer accounts allow private bookings visible only to that user. Read more about permissions in the FAQ.
Approval workflows
Configure specific users to require admin approval. Pending bookings are clearly marked and admin is notified by email. Ideal for healthcare, education and sensitive resources.
Audit log
Every change is logged with a before/after snapshot. Deleted bookings can be restored directly from the log. Filter by event type and time period for full traceability.
Read-only display screen
A read-only view that updates automatically every 30 seconds. Open it in a browser on any screen — a TV, tablet or monitor mounted outside the room — no login required. Perfect for offices and facility management.
QR code door booking
Generate a unique QR code per room and print a sign to put up at the door. Visitors scan the code with their phone and book instantly — without going to a computer. Perfect for impromptu meetings and shared spaces.
Capacity rooms Add-on 50 SEK/mo
Set a maximum number of seats on a room to allow parallel bookings up to the capacity limit. Multiple users can book the same time slot — the system counts booked seats and blocks when the room is full. Great for gyms, study rooms and open office areas.
LDAP / Active Directory
Connect Roombook to your existing LDAP directory or Active Directory. Users log in with their regular credentials and LDAP groups can control which rooms each group can book — no manual permission setup in Roombook required.
Why Roombook
Easy to deploy, easy to use
We have designed out the complexity that makes other booking systems frustrating to deploy and administer.
No installation
Roombook is a web-based service. Users don't need to install anything — a browser bookmark is all it takes. We handle hosting, backups and updates. See how quickly you can get started.
No double bookings
Real-time conflict detection prevents two users from booking the same meeting room at the same time, even with simultaneous requests. The error is shown immediately — no booking goes through unless it is valid.
Tailored to your organisation
Add exactly the rooms you have, invite the users who need access and configure permissions individually. No overhead from unused modules — just what you actually use.
Get started
From first contact to live in one day
We handle all the setup — you just fill in your organisation and start booking. See all included features.
1
Contact us
Send an email with your organisation's name. We set up an account with a unique login link and get back to you within 24 hours. Send an email now.
→ No form or contract required
2
Configure
Log in as admin and add your rooms, create user accounts and set permissions. Takes typically 15–30 minutes. Guided setup directly in the service.
→ Guided setup in the service
3
Invite your team
Share the login link with your colleagues. No registration or email verification — they log in directly with one click.
→ Unlimited number of users
4
Start booking
Drag and drop bookings in the calendar. Conflicts are caught automatically and the approval workflow kicks in when needed. No training required.
→ No training required
Fits many types of organisations
Roombook is used by organisations that need to coordinate shared spaces and resources. Get started in one day regardless of industry.
Offices & businesses
Book meeting rooms, conference rooms and quiet zones. Open the display screen in a browser on a TV or monitor mounted outside the room — no login, updates automatically.
Facility management
Manage bookings for shared spaces in residential buildings — laundry rooms, gyms, common rooms. Easy for residents to book without contacting the property manager. Learn more.
Schools & education
Schedule classrooms, computer labs and halls. Access control per department and teacher prevents accidental double bookings of shared spaces.
Clubs & sports associations
Book hall time, changing rooms and meeting spaces. Clear overview for coaches and officials. Recurring bookings are ideal for regular training sessions.
Culture & media
Coordinate recording studios, editing suites, screening rooms and rehearsal spaces. Each room gets its own colour in the calendar view for easy overview.
Healthcare
Manage bookings of treatment rooms, consultations and equipment with an approval workflow for sensitive resources. Full audit log with traceability on every change.
Frequently asked questions about Roombook
Have a question not answered here? Get in touch and we'll answer.
How long does it take to get started with the room booking system?
We set up your account the same day we receive your request. After that it typically takes 15–30 minutes for an admin to add rooms and users. Most organisations are up and running within 24 hours. See the step-by-step guide.
Do we need to install anything to use Roombook?
No. Roombook is fully web-based and works in all modern browsers — on desktop, tablet and mobile. No app, no installation and no IT department approval required. Read more under Features.
Can we have multiple independent departments or teams?
Yes. Each department can have its own unique link and its own room and user system. Data is fully isolated — one department can never see another's bookings. Suitable for the scenarios described under Use cases.
How does access control work in the booking system?
Admin decides which rooms and resources each user can book. In addition, admin can require approval for specific users and configure whether bookings are shown on the public display screen.
What happens if we accidentally delete a booking?
Every change is logged in an audit log with a before/after snapshot. Deleted bookings can be restored with one click directly in the interface. There is also an undo function (Ctrl+Z) for recently performed actions.
What does Roombook cost?
Roombook is free for up to 2 rooms. If you need more rooms it costs 250 SEK/month for unlimited rooms, users and bookings. On top of that, optional add-ons can be activated per account: Capacity rooms (multi-booking with seat limits) costs 50 SEK/month. No lock-in — contact us if you want to cancel and we will close the account at no extra cost.
What support do we get if something goes wrong?
We offer direct support by email. Because Roombook is a SaaS system, we handle all updates and outages without you needing to do anything. Send us an email if you have questions.
Support
We're here when you need us
Direct support by email — no phone queues and no bots. We handle all updates and outages without you needing to do anything.
Send an emailReady to bring structure to your room bookings?
Create a free account right now — 2 rooms included. Need more? Get in touch and we'll upgrade you.
Free up to 2 rooms · No lock-in · No installation